Executive Assistant to Director of Environmental & Social Safeguards | WWF
Executive Assistant to Director of Environmental & Social Safeguards

Posted on 13 January 2020

WWF’s mission is to stop the degradation of the planet's natural environment and to build a future in which humans live in harmony with nature. To further strengthen our deep commitment to working in collaboration with indigenous peoples, local communities and respecting human rights, WWF International has established a Safeguards Division, which is looking for an Executive Assistant.

Location:

WWF International Woking UK

Remuneration:

Between £29,000-£32,000 gross per year, based on full-time employment.

Work percentage:

100%

Contract type:

Permanent contract 

The Role:

  • To support the Director, Regional Heads and other team members in the fulfilment and execution of ESSF related duties.
  • To lead on the monitoring of ESSF implementation, including production of regular programme status reports; exceptions reports and pending action reports. 
  • To build and maintain a strong working relationship with the ICT staff responsible for the databases and portals that store or disclose ESSF related information and ensure they are being populated in accordance to ESSF requirements. 
  • To liaise across the WWF network with staff on whom successful ESSF implementation depends, including those in WWF International Divisions and Country Offices, Practices and WWF National Organizations. 
  • To assist the Director in the day-to-day management of their core team with designated administrative duties.
  • To operate and perform to the highest professional standards, with considerable independence, diversified administrative duties using initiative and judgment, high level organisational skills and knowledge of company policies.   

Main responsibilities:

  • Manages the administration of the Director and their core team, ensuring deadlines and other commitments are met
  • Serves as an initial point of contact for the ESSF Helpline by monitoring the linked email address and responding directly or referring to others as needed
  • Organises, prioritises and tracks requests, agendas, meetings and appointments, seeking to streamline the Director’s workload and ensure timely responses to invitations and similar
  • Tracks the ‘ESSF Dashboard’ (programme overview) and from this and other sources, compiles status reports, exceptions reports, pending action reports and similar for review and subsequent distribution
  • Tracks and routinely updates the monthly ESSF workflow document, to be reviewed by the Director and subsequently submitted to the SMT
  • Together with the Director, collaborates with the ICT staff developing the ESSF-specific screens, workflows, document depositories, databases and portals to ensure that ESSF needs are met and that they are being populated in accordance to ESSF requirements 
  • Organises, oversees, minutes and actions the regular ESSF calls (practitioners, steering group, community of practice)
  • Provides support for meetings, conferences or other events and coordinates and prepares all required documents and briefing packs
  • Organises travel for the Director and core team, including flights, accommodation and other logistics; coordinates and prepares documents related to travel such as visas and expense reports; keeping Climate Friendly CO2 info up-to-date
  • Supports the Director in managing the team’s financial health, for example by budget monitoring, consultant contracting and invoicing
  • Contributes to ESSF internal online presence through Workplace
  • Regularly reviews the ESSF external website to ensure its content remains current and accurate
  • Undertakes other tasks as assigned by the Director.
 

Profile:

 Required Qualifications

  • Personal assistant training from a commercial college or equivalent
  • At least 8-10 years’ relevant experience as a senior/executive assistant and/or programme coordinator in an international environment.

 Required Skills & Competencies

  • Meticulous attention to detail and follow-up with excellent organisational and prioritisation skills
  • A flexible working style, absolute discretion and unfailing diplomacy
  • At ease dealing with people and tasks at different levels of seniority and complexity
  • Problem solving skills and at ease dealing with ambiguity or other situations where the required course of action may not be immediately evident
  • Responsive, efficient and a positive manner.  Takes great satisfaction is working as part of a small, busy team
  • Capacity and willingness to take initiative, proactive attitude
  • Excellent command of written and spoken English; other languages would be an advantage
  • Computer literate and numerate
  • Interest in conservation and the role that communities play in securing conservation outcomes
  • Experience working in the WWF Network
  • Clearly demonstrates behaviours aligned to the culture of WWF: Strive for Impact, Listen Deeply, Collaborate Openly and Innovate Fearlessly
  • Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging
  • The ESSF is a network wide, global programme and as such, there will be occasions when calls or other tasks fall outside regular UK office hours.

How to apply:

***Read carefully ***
 
Only one single document can be uploaded through this platformUpload your covering letter and CV as one file.  We will not accept applications without CV and Covering Letter.

Deadline for applications: by 26 January 2020.
 
Work permit restrictions may apply. Only short-listed candidates will be contacted.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
 
 
WWF is an equal opportunity employer and committed to having a diverse workforce.

 

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