Executive Assistant to Global Fundraising Director | WWF
Executive Assistant to Global Fundraising Director

Posted on 30 July 2018

Location: WWF International in Gland. Switzerland
WWF launched a new strategy that harnesses the strengths of the WWF network in a shared vision, focussing on six major goals - water, wildlife, the ocean, climate and energy, forests, and food – and three key drivers of environmental problems – markets, finance and governance.
In support of this strategy WWF undertook a redesign of its international secretariat that will further unite WWF offices and its near 6,400 staff around the world. This will help WWF to build stronger partnerships across the world with government, business, civil society and individuals. Together, we will deliver on WWF’s ambitious goals.
We are recruiting the role of Executive Assistant to Global Fundraising Director for our International Secretariat to help us achieve our new ambitious goals, and build a future where people live in harmony with nature.


WWF International in  Gland. Switzerland

Mission of the Department:

To raise funds for the Secretariat and support collective fundraising efforts by the Network.


The Role:

Assists the Executive Director, Global Fundraising, in the day-to-day management of the Global Fundraising Department. Carries out a number of key administrative duties to enable the smooth running of the Department and to support the Fundraising Community and Leadership Team. Operates and performs with considerable independence, diversified secretarial duties using initiative and judgement and with knowledge of the organization’s matters. Supports the Executive Director, Global Fundraising, in the fulfilment and execution of duties, both to ensure an effective managing of the department, and to liaise effectively with other WWF International Divisions, Conservation Practices, Fundraising and Partnership communities, WWF offices, as well as external donors, partners and suppliers.

Main responsibilities:

  • Organises and prioritises the Executive Director’s agenda, meetings and appointments and endeavours to streamline supervisor's workload
  • Books and sets up network meetings, especially fundraising community and leadership meetings, management meetings, team meetings and other meetings and workshops as required by the Executive Director
  • Provides support for meetings and conferences including scheduling, venues, attendance and travel arrangements, preparing all relevant documents related to  logistics or content
  • Drafts and edits correspondence, reports and documents, including agendas, minutes and presentations, to assist the Director in the efficient running of her meetings and relationships
  • Responsible for monitoring analysis of team expenditure budget, providing monthly analysis to the Director and flagging any variances and areas of concern
  • Managers expense reporting of Executive director and her 2 direct reports (Director of Philanthropy and Head of Fundraising Operations)
  • Maintains an overview of team income and performance, with a particular focus on adhering to budgets and meeting organisational requirements around annual objectives, performance management and budgets
  • Answers and screens inquiries, e-mail and correspondence independently where possible, based on familiarity with subject matter, and refers others to appropriate staff member or department. Proactively deals with phone enquiries and calls referring to donations and forwards requests to the respective units to maximise opportunity of donation or legacy
  • Organises travel/accommodation, including negotiating fares, visas, costs, air-mile/CO² calculations and itineraries
  • Undertakes other tasks as assigned and carries out duties relying on own initiative and independent action to assist supervisor with scheduling and completing work assignments.

Required Qualifications, Skills and Competencies:

  • Secretarial/Administration diploma from a commercial college or equivalent
  • At least 5 years relevant experience as a senior assistant, preferably in the area of fundraising or external relations, in an international environment
  • Attentive to detail and follow-up with excellent organisation and prioritisation skills; efficiency
  • Excellent communication skills, discretion, confidentiality and diplomacy essential
  • Capacity to take initiative and work autonomously and as part of a team
  • Ability to research information and synthesize it
  • Excellent computer skills with expertise in MS Office, especially excel as well strong knowledge of virtual collaborative platforms (Google Drive, Zoom) and powerpoint skills
  • Fluency in written and oral English and French essential
  • Culturally sensitive and experience of working with different working styles, cultures and behaviours
  • Interest in conservation and fundraising
  • Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging
  • Demonstrates WWF behaviours in ways of working: strive for impact, listen deeply, collaborate openly and innovate fearlessly

How to apply?

Upload your covering letter and CV on LinkedIn as one file. We will not accept applications without CV and Covering Letter.

 Deadline for applications: by 20th August 2018.
Work permit restrictions may apply. Only short-listed candidates will be contacted.
WWF is an equal opportunity employer and committed to having a diverse workforce.