Announcement of Tender for Supply of Machines and Tools (Forestry Equipment)



Posted on 24 September 2012  | 
 WWF-Caucasus Programme Office (the client) intends to award a supply contract for machines and tools (forestry equipment) for the project financially supported by German Federal Ministry for Economic Cooperation and Development (BMZ) with co-funding from WWF-Germany.

The title of the project is “Increasing Biodiversity in a Priority Transboundary Protected Area in the Iori Mingechaur Region”. The project aims to improve ecosystem biodiversity in a trans-boundary Priority Conservation Area, Iori-Mingechaur, through floodplain forest rehabilitation, improved Protected Area and rangeland management and through reintroduction of the locally extinct Goitered Gazelle. The forestry equipment purchased by the client will be used in Georgia.

Participation in the tender is open to all legal persons participating either individually or in a group, preferably established and registered in the European Union. The participants in the tender should submit their offers and should be able to deliver ALL of the listed equipment in required quantities. Only one offer should be submitted for the entire list of the equipment. Offers in parts will not be considered. The entire equipment has to be delivered in one lot.

Please, follow the link below to see the list of the requested tools and machines and respective quantities; to provide your price offer, please fill in the columns indicating unit prices and total prices (in Euros) for each item and comments, if any. The prices offered should include transportation cost to Tbilisi, Georgia (where the client is based).

Offers must remain valid for a period of 45 calendar days after the deadline for their submission. The period of implementation of tasks is 30 calendar days after the last signature of the contract.

The deadline for the submission of price offers is 12 October 2012. After this date, our Tender Evaluation Committee will evaluate all of the received offers and will make a decision on the best offer. The winner company will be notified immediately, in order to promptly start the arrangement for the contract on the delivery of equipment. The contract will be negotiated by phone or e-mail.

Please, note that if the total amount of the offer of the winner company substantially exceeds the budget limits of the project for that particular component (forestry equipment), the client reserves the right to reduce the number of items to be purchased to stay within those limits. Alternatively, if the offered total price is very much below the project limit, the addition of certain items to be purchased shall be possible.

In case of any substantial delay in negotiations the client has right to withdraw the invitation. If agreement cannot be reached on the contract, the negotiations will be terminated and new negotiation will be proposed with the next ranked candidate (provider).

Those interested to participate in the tender should provide their price offer in English language in a form of a filled table (please, see above), by post, by fax or email before the deadline. Price offer documents must also contain the following:

1. Full Name of a company and the signature (with an official seal) of a director/manager.
2. Legal address, Telephone and Fax number.
3. Bank details.

Special requirements: The annual turnover (over the year of 2011) of the invited provider must be at least twice the value of the present contract and the provider must have successfully completed, during the last three years, at least one similar contract project, whose nature and complexity are comparable to the supply concerned by this tender. These requirements should be fulfilled by the provision of income and expenditure statements of the provider for the past three financial years and a list of similar supply contracts successfully completed in the past three years.
No costs incurred by the provider in preparing and submitting the tender are reimbursable. All such costs will be borne by the provider.
The offers, all correspondence and documents related to the tender exchanged by the provider and the client must be written in the language of the procedure, which is English.

The following criteria will be used for the identification of the best offer:

1. The characteristics, types and quality of the offered equipment correspond to the minimum requirements described in the list of required tools and machines.
2. Lowest price is offered.
The providers may alter their offers by written notification prior to the deadline for submission of tenders. No tender may be altered after this deadline. Withdrawal conditions will be addressed by the terms of the contract.

For more detailed information please contact:
Ilia Osepashvili
Project Coordinator for Georgia
WWF-Caucasus Program Office,
11 Aleksidze Street, 0193
Tbilisi, Georgia.
Tel. 00995 32 2237500
Fax 00995 32 2237501
Email: iosepashvili@wwfcaucasus.org

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